Files and documents

Explore the Files list in Teams.

To learn more, see Files in Microsoft Teams.

To access and share files, use the Files tab and folders since document links may not work with guests.

Open and edit a file directly in Teams on the desktop or, if you prefer, quickly access the file's desktop or web app to make your changes there.

To edit Word documents in Teams:

  1. Open Microsoft Teams.

  2. Navigate to Files to view all your documents.

  3. Select and open the Word document you'd like to edit.

Document sharing and co-authoring

Share a document

When you share your document with others and give them permission to edit, everyone's changes are made in the same document.

  1. Save your document in OneDrive if it's not already there.

    Note: The Share window displays if your document is not currently saved in OneDrive. Select the OneDrive option, then name your document and select OK.

  2. Enter email addresses of the people you want to share with and make choices for permission you want to allow.

  3. Type a message if you want, and select Send.

    The people you're sharing with will get mail from you, with a link to your document.

Note: If you aren't signedin to a Mail provider, you will need to sign in.

Collaborate on Word documents with real-time co-authoring

When someone shares a Word document with you, the email you receive includes a link that opens the document in your web browser: in Word for the web. Select Edit Document > Edit in Browser.

If anyone else is working on the document, you'll see their presence and the changes they're making. We call this coauthoring, or real-time collaboration.

From here, if you'd rather work in your Word app, switch from Editing to Open in Desktop App, near the top of the window.

Watch more here. (source: Microsoft)

You'll still be coauthoring, as long as you're a Microsoft 365 subscriber, using one of these versions of Word:

  • Word 2016 for Windows

  • Word 2016 for Mac

  • Word on a mobile device (Android, iOS, or Windows)

If you're using an older version of Word, or if you're not a subscriber, you can still edit the document at the same time others are working in it, but you won't have real-time collaboration. To see others' changes and share yours, you'll have to save the document from time to time.

Documents with Macros (.docm)

If your document contains macros (.docm), you can still edit and collaborate. You can open and edit the content like any other document, including running macros. If you need to edit the macro code, simply check out the file, edit the code, and check it back in.

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