> For the complete documentation index, see [llms.txt](https://ict.ipbes.net/ipbes-ict-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://ict.ipbes.net/ipbes-ict-guide/mailing-and-messaging/microsoft-outlook.md).

# Microsoft Outlook

{% hint style="info" %}
This guidance is for the IPBES secretariat.
{% endhint %}

## How to add a new account to your desktop app

1. Select **File** > **Add Account**.
2. Enter your email address and click **connect.**

![](/files/-M3zAHQ6uJ1I3zyv1dlO)

1. **\*\*Enter your email address and click** Connect\*\*
2. **\*\*If prompted, enter your password again, then select** OK **>** Finish\*\* to start using your email account in Outlook

### How to turn on Focused Inbox

**To turn on your Focused inbox:**

1. In Outlook, select the **View** tab.
2. Select Show **Focused** Inbox.

The **Focused** and **Other** tabs will appear at the top of your mailbox. You’ll be informed about email flowing to **Other**, and you can switch between tabs any time to take a quick look.

**To change how your messages get organized:**

1. From your inbox, select the **Focused** or **Other** tab, and then right-click the message you want to move.
2. If moving from **Focused** to **Other**, choose **Move to Other** if you want only the selected message moved. Choose **Always Move to Other** if you want all future messages from the sender to be delivered to the Other tab.

   If moving from **Other** to **Focused**, choose **Move to Focused** if you want only the selected message moved. Choose **Always Move to Focused** if you want all future messages from the sender to be delivered to the **Focused** tab.

[Find out more](https://support.office.com/en-us/article/focused-inbox-for-outlook-f445ad7f-02f4-4294-a82e-71d8964e3978)


---

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