MS Teams is a workspace for real-time collaboration and communication, meetings, file and app sharing, and even the occasional emoji! All in one place, all in the open, all accessible to everyone.
Microsoft Teams is a collaboration workspace that helps your team stay organized through team chats, audio, video conferencing, and content sharing all in one place. Its integration with Office 365 apps allows users to simultaneously collaborate, edit, and share documents across apps such as Word and SharePoint Online. Any documents shared in Teams will be automatically saved in SharePoint Online.
Easily manage your team’s projects on the go
Edit, co-author, and share files with integrated Office 365 apps
Chat privately or in groups, and communicate with the entire team in dedicated channels
Mention individual team members, or the whole team at once
Sync your account across several mobile devices
Mobile app available for chat and meetings across devices
Complete online chat and meetings solution, including recording and screen sharing
Integrated with Office 365 apps such as Word, SharePoint, OneNote, etc.
Files are stored in SharePoint document libraries and, therefore searchable and accessible via SharePoint Online and OneDrive app
Customizable workspace with tabs of frequently used files and apps
Download Teams for your desktop, iOS, or Android.
Or just use Teams on the web at https://teams.microsoft.com.
Start Teams.
On Mac, go to the Applications folder and click Microsoft Teams.
On mobile, tap the Teams icon.
Sign in with your Office 365 username and password.
In Windows, click Start. > Microsoft Teams.
If you're experiencing issues that affect Microsoft Teams, clearing the cache on your device may help. After you clear the cache, restart Teams.
Restarting Teams after you clear the cache might take longer than usual because the Teams cache files have to be rebuilt.
If Teams is still running, right-click the Teams icon on the taskbar, and then select Quit.
Open the Run dialog box by pressing the Windows logo key +R.
In the Run dialog box, enter the following path, and then select OK:
ConsoleCopy
Delete all files and folders in the directory.
Restart Teams.
Explore the Files list in Teams.
To learn more, see Files in Microsoft Teams.
To access and share files, use the Files tab and folders since document links may not work with guests.
Select Files on the left side of Teams for quick access to all your files. Watch the video below to learn more:
Open and edit a file directly in Teams on the desktop or, if you prefer, quickly access the file's desktop or web app to make your changes there.
To edit Word documents in Teams:
Open Microsoft Teams.
Navigate to Files to view all your documents.
Select and open the Word document you'd like to edit.
When you share your document with others and give them permission to edit, everyone's changes are made in the same document.
Save your document in OneDrive if it's not already there.
Note: The Share window displays if your document is not currently saved in OneDrive. Select the OneDrive option, then name your document and select OK.
Enter email addresses of the people you want to share with and make choices for permission you want to allow.
Type a message if you want, and select Send.
The people you're sharing with will get mail from you, with a link to your document.
In the top right corner, above the ribbon, click Share.
Enter email addresses of the people you want to share with, and make choices for permission you want to allow.
Type a message if you want, and click Send.
The people you're sharing with will get mail from you, with a link to your document.
In the upper right corner, select Share.
Select Save to save the document to the cloud to share.
Select Send a Copy.
Note: You can select to send the copy as a Word Document, PDF, or HTML.
Select Email as Attachment.
Note: You also have the option to select to share with Outlook,AirDrop, Mail, Messages, Notes, and More (any extensions you have installed on your Mac).
Choose a Mail account provider.
Complete the email with invitees, add an optional note, and send.
Note: If you aren't signedin to a Mail provider, you will need to sign in.
When someone shares a Word document with you, the email you receive includes a link that opens the document in your web browser: in Word for the web. Select Edit Document > Edit in Browser.
If anyone else is working on the document, you'll see their presence and the changes they're making. We call this coauthoring, or real-time collaboration.
From here, if you'd rather work in your Word app, switch from Editing to Open in Desktop App, near the top of the window.
Watch more here. (source: Microsoft)
You'll still be coauthoring, as long as you're a Microsoft 365 subscriber, using one of these versions of Word:
Word 2016 for Windows
Word 2016 for Mac
Word on a mobile device (Android, iOS, or Windows)
If you're using an older version of Word, or if you're not a subscriber, you can still edit the document at the same time others are working in it, but you won't have real-time collaboration. To see others' changes and share yours, you'll have to save the document from time to time.
Documents with Macros (.docm)
If your document contains macros (.docm), you can still edit and collaborate. You can open and edit the content like any other document, including running macros. If you need to edit the macro code, simply check out the file, edit the code, and check it back in.
Tap More and then Files at the bottom right of the screen. From there you can also access your cloud storage files.
Note: By default, the document will open directly in Teams, but when choosing your file, you can select More options in the file's row, then select Open in > Word desktop or Browser to open in a different window.
To continue editing in Word for web, select More options in the document and select Open in Browser.
In the top right corner, above the ribbon, click Share > Share.
Guest invitation process from Teams
The secretariat has set up a Microsoft Teams/SharePoint collaboration workspace under the United Nations tenant and will invite experts as 'Guests' to the different channels relevant to their chapters.
With guest access, you will have access to teams, documents in channels, resources, chats, and applications. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can participate as a guest in Teams.
Please provide a Microsoft Office 365 work or school email account to be added as a guest user. Send an email to the secretariat: mea-ipbes-registration@un.org.
After a guest is added to a team, it may take a few hours before they have access.
To join the TEAMS channels, you will receive two email invitations from the secretariat.
The first email will be from the United Nations, inviting you to access our applications. The email will be from uniteidentity_noreply@un.org. The message's subject will read, "An invitation from the United Nations to access our applications." Click on the link in the email to redeem your invitation. Please click on the link to accept the invitation within 24 hours. Guests who have a work or school account in Azure Active Directory can accept the invitation and authenticate directly. Other users are sent a one-time passcode to validate their identity (One-time passcode authentication is required).
After successfully redeeming your invitation, you will be redirected to the UN OICT website (https://xx.un.org). Please disregard this and wait for an email invitation to join a specific team's channel.
Next, the secretariat will invite you to join the IPBES MS Teams. The second email will be a welcome email message from Microsoft TEAMS, which will include some information about the team. The email will be from noreply@emeaemail.teams.microsoft.com and the message's subject will read, "You have been added to a team in Microsoft Teams." Please accept the invitation either via the Teams desktop application or by selecting Open Microsoft Teams in the email message. See scrennshot below.
After accepting the invitation, you can participate in Teams and channels, receive and respond to channel messages, access files in channels, participate in chats, join meetings, collaborate on documents, and more.
The new version of Teams allows you to quickly and easily sign in to and switch between multiple accounts and organizations. Search and chat have been streamlined to offer more seamless collaboration opportunities.
You can now log into multiple work, school, and personal accounts using the new Teams.
Select your profile picture in the top right of the Teams desktop client.
Select Add another account and enter your credentials in the pop-up window.
You can return to your profile at any time to switch between accounts.
Click on your profile picture in the upper right corner.
You will now see a list of the organizations you’ve been invited to.
If you experience any technical issues, kindly notify the respective technical support unit.
Report other technical issues to the secretariat at the following email: mea-ipbes-registration@un.org.
