Zenodo

Zenodo (https://zenodo.org/) is a general-purpose free and open-access repository operated by the European Organization for Nuclear Research (CERN) and funded by the European Union. It allows researchers in any subject area to deposit data sets, research software, reports, and any other research related digital artifacts. The Intergovernmental Science-Policy Platform on Biodiversity and Ecosystem Services is using Zenodo to share its products and to ensure:

• open access to IPBES products

• issuance of digital object identifiers (DOI) to enable citation of IPBES products.

• availability of IPBES products in search functionality of CrossRef, DataCite, PubMed, RefBank, GNUB, Mendeley and Zotero.

Curation policy

Uploads (supporting material) must be material that have been prepared for Intergovernmental Science-Policy Platform on Biodiversity and Ecosystem Services (IPBES), and may include dialogue reports, reports and proceedings of workshops commissioned or supported by IPBES, software or databases that facilitate the preparation or use of IPBES reports, policy-relevant tools and methodologies that facilitate the preparation or use of IPBES reports; guidance materials that assist in the preparation of comprehensive and scientifically sound IPBES reports. Supporting materials are not accepted, approved or adopted by the IPBES Plenary.

Community URLs

• Collection URL: links directly to your community collection. https://zenodo.org/communities/ipbes/

• Upload URL: address will automatically ensure people who use it will have their record added to your community collection https://zenodo.org/deposit/new?c=ipbes

• Harvesting URL: links to a OAI-PMH feed, which can be used by other digital repositories to harvest this community https://zenodo.org/oai2d?verb=ListRecords&set=user-ipbes&metadataPrefix=oai_dc

What does Zenodo provide, and why do we use and recommend it?

• A persistent Digital Object Identifier (DOI) is assigned for each upload to Zenodo, which makes files citable, trackable and findable. It is possible to reserve a DOI. If a DOI is not reserved, one will automatically be assigned when the expert is submitting the file.

• Metadata of each record is sent to DataCite servers during DOI registration and indexed there.

• Data and metadata will be retained for the lifetime of the repository, which is as long as CERN exists.

• Zenodo accepts large file sizes, up to 50 GB. There is no limit on the number of files, so if you require more space, you can add more files.

• Zenodo keeps automatic track of the versioning of your files. Each file gets 2 DOIs automatically, one for the specific file, and one for the project. If you search for the DOI of the project, you will automatically be forwarded to the latest version of the file. This makes it easier to keep track of your different files and of the workflow.

• Integration with GitHub; you can easily set up a connection between Zenodo and GitHub. The instructions can be found in Part 6 of the Technical Guideline Series, DOI: 10.5281/zenodo.6834336)

• All data and metadata uploaded is traceable to a registered Zenodo user.

What metadata is required by Zenodo

Metadata means ”data about data”. Metadata provide the context and information required to interpret and understand the data.

• Structural metadata: e.g. the file and directory structure, record trail of steps taken during collection and analysis, information about data formats. The related sections in Zenodo are Files, Communities and Upload type

• Descriptive metadata: the context and information about the data, e.g. the name of dataset, research discipline, persistent identifier, the time and place of collection and publishing of the dataset, authorship and ownership, content description (keywords, variables, etc.). The related sections in Zenodo are Basic information, Related/alternate identifiers, Contributors, References, Journal, Conference, Book/Report/Chapter, Thesis, and Subjects.

• Administrative metadata: e.g. licenses, access rights and funding.

How to link a GitHub repository to Zenodo

What license should be used when uploading data?

Zenodo supports various data and license types.

How should embargoed or restricted data be handled?

Submissions can be open or restricted as in the case of anonymized sensitive data. Refer to the section on Licenses.

Submitting a dataset to Zenodo

• Create a Zenodo account

• Upload data to the Zenodo community through the Upload URL. Detailed instructions are available below

• An administrator will review the upload request and add approve it if conditions are met

Files

A minimum of 1 file is required. The maximum file(s) size per dataset is 50 GB. You can contact Zenodo if you have a larger dataset.

Communities*

Search for IPBES secretariat

Upload type: publication type*

Some guidance is needed on what to select

• Publication

  • Annotation collection

  • Book

  • Book section

  • Conference paper

  • Data management plan

  • Journal article

  • Patent

  • Preprint

  • Project deliverable

  • Project milestone

  • Proposal

  • Report

  • Software documentation

  • Taxonomic treatment

  • Technical note

  • Thesis

  • Working paper

  • Other

• Poster

• Presentation

• Dataset

• Image

• Video/Audio

• Software

• Lesson

• Other

Basic information

• Digital Object Identifier: To be assigned by Zenodo. It is possible to Reserve a DOI

• Publication data

• Title

• Authors:

  • requires First name, last name of author abd affiliation

  • ORCID ID should be provided whenever possible. All authors should be encouraged to create ORCID IDs

• Description

• Version

• Language

• Keywords

  • Deliverables

    • Africa Assessment

    • Asia and the Pacific Assessment

    • Biodiversity and climate change

    • Business and biodiversity assessment

    • Capacity building

    • Europe and Central Asia Assessment

    • Guide on the production of assessments

    • Indigenous and local knowledge

    • Invasive alien species assessment

    • Knowledge and data

    • Land Degradation and Restoration Assessment

    • Nexus assessment

    • Pollination Assessment

    • Scenarios and Models Assessment

    • Sustainable use of wild species assessment

    • Transformative change assessment

    • Values assessment

  • Document type

    • Full assessment report

    • Summary for Policymakers

    • Supplementation material

    • Policy

  • Descriptive term

    • Data policy

• Additional notes

License

Access right

• Open access

• Embargoed access

• Restricted access: If you select this you will need to specify the conditions under which you grant users access to the files in your upload. User requesting access will be asked to justify how they fulfil the conditions. Based on the justification, you decide who to grant/deny access. You are not allowed to charge users for granting access to data hosted on Zenodo.

• Closed access

License

• Creative Commons Attribution 4.0 International

• Creative Commons Attribution 1.0 Generic

• Creative Commons Attribution 2.0 Generic

• Creative Commons Attribution 3.0 Unported

Funding

Specify grants which have funded your research,

Related/alternate identifiers

Specify identifiers of related publications and datasets. Supported identifiers include: DOI, Handle, ARK, PURL, ISSN, ISBN, PubMed ID, PubMed Central ID, ADS Bibliographic Code, arXiv, Life Science Identifiers (LSID), EAN-13, ISTC, URNs and URLs.

You have the following options to show the relationship of the upload to the related/alternate identifiers:

• cites this upload

• is cited by this upload

• is supplemented by this upload

• is a supplement to this upload

• is referenced by this upload

• references this upload

• is previous version of this upload

• is new version of this upload

• continues this upload

• has this upload as part

• is part of this upload

• reviews this upload

• is reviewed by this upload

• documents this upload

• is documented by this upload

• is compiled/created by this upload

• compiled/created this upload

• is the source this upload is derived from

• has this upload as its source

• is identical to this upload

• is an alternate identifier to this upload

Contributors

• Last name, First name of author

• Affiliation

• ORCID ID. Should be provided whenever possible. All authors should be encouraged to create ORCID IDs

• Role: Contact person, data collector, data curator, data manager, distributor, Editor, hosting institution, other, producer, project leader, project manager, project member, registration agency, registration authority, related person, research group, researcher, rights holder, sponsor, supervisor, work package leader

References

e.g. Cranmer, Kyle et al. (2014). Decouple software associated to arXiv:1401.0080

Journal

• Journal title

• Volume

• Issue

• Pages

Conference

• Conference title

• Acronym

• Dates

• Place

• Website

• Session

• Part

Book/Report/Chapter

For parts of books and reports

• Publisher

• Place (city, country)

• ISBN

• Book title

• Pages

Thesis

• Awarding university

• Supervisors

Subjects

Specify subjects from a taxonomy or controlled vocabulary. Each term must be uniquely identified (e.g. a URL). For free form text, use the keywords field in basic information section.

Contact

Do you need support with Zenodo?